For the complete documentation index, see llms.txt
For the complete documentation index, see llms.txt
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Managing eNotary Journal Outside a Live Session
Keeping a detailed and up-to-date eNotary journal is a critical part of a notary’s duties. You can manage your eNotary journal outside of a live notarization session by following these steps.
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## Steps to manage your eNotary journal
1. **Access the e-Signature platform**
- Click on the main **'e-Signature'** tab within your notarization platform.
2. **Select your RON session**
- On the left sidebar, click **‘eNotary RON’**.
- Choose the notarization package you want to manage.
3. **Enter the detail view**
- Click the package to open its detailed view.
4. **Open the Journal tab**
- In the left sidebar within the detailed view, find the **‘Journal’** tab.
- Click it to access the journal entries.
5. **Edit and enter information**
- **Notarization Location**: Click the pen icon to add or edit the location, then save your changes.
- **Documents Section**: Enter or confirm details such as the notarization type and fee. All documents related to the session are listed here.
- **Signer Information**: Record each signer’s full name, address, and ID verification method, such as passport or driver's ID. This information may auto-fill from the session data, but you can also enter or correct it manually.
6. **Add auxiliary information**
- Click the **‘Entries’** tab near the top to add additional notes.
- Use the label and value fields to enter extra information, such as witness details or reasons for KBA exceptions.
7. **Add the journal entry**
- After entering the relevant details, click **‘Add Journal Entry’** to save the new information to the journal.
8. **Download the journal**
- If you need a physical copy of the journal, click **‘Download eNotary Journal’** to save a copy.
## Important considerations
- **Accuracy is Key**: Ensure all details are accurate for legal compliance.
- **Confidentiality**: Handle all information with the confidentiality required for notarization.
- **Regulatory Compliance**: Stay in line with state-specific requirements for notary journals.
Your eNotary journal is a legal record of your notarial acts. By following these steps, you can maintain a comprehensive and compliant journal, ensuring all notarizations are properly documented.
